1. Administration:

• Manage information on prices, products, and suppliers in the system. Update new prices on Smile monthly.
• Update the Master data items list on a monthly basis.
• Control and support the process of creating raw material codes and vendor codes.
• Verify order status: timely delivery, correct products, and proposed quantities.
• Monitor the receipt of goods and ensure the quality of the goods; handle arising issues such as damages, returns, shortages, and wrong items.
• Monitor accounts payable process, and communicate with suppliers regarding late or overdue payments.
• Draft and complete contract approval procedures (internal and with suppliers).

2. Procurement:

• Receive procurement information from the Department and perform operations on the Smile Procurement system. Send daily purchase orders to suppliers.
• Negotiate and agree on monthly prices. Present monthly price lists.
• Search for substitute or new products. Coordinate with suppliers and internal departments to agree on product specifications.
• Monitor market conditions of goods, notify and coordinate with relevant departments on expected quantities.
• Negotiate prices, delivery methods, and contract terms for new requirements.
• Propose solutions to operational departments when issues arise regarding goods and delivery.
• Conduct market runs when required (receiving goods, purchasing additional products as requested).
• Handle issues arising during reconciliation of accounts payable with suppliers, support invoice income and related documents to complete payment files for the Accounting Department.
• Address issues arising due to weather-related events and actual supply shortages.
• Provide comprehensive and timely reports as per the company’s guidelines or as requested by the Procurement Manager.
• Capable of working independently.
• Perform other tasks as required by the Procurement Manager.